Microsoft Cloud, Software and Services Agreement (MCSSA)

The Department of Internal Affairs has entered into a new agreement with Microsoft to supply Microsoft Cloud and Software products to eligible government agencies. The agreement will take effect from 1 October 2018 to replace existing G2012/G2015 agreements and has an initial term of three years, with the option to renew for a further three years.

The Microsoft Cloud, Software and Services Agreement (MCSSA) is a cross-government Microsoft volume licensing agreement that includes subscription-based, perpetual, and cloud services licensing.

The Microsoft Cloud, Software and Services Agreement is opt-in for all eligible government agencies.

The Microsoft Cloud, Software and Services Agreement is opt-in for all eligible government agencies.
Status Operational

Agency Contact

Department of Internal Affairs Llewellyn Sieling Senior Vendor and Contracts Manager +64 27 577 8670 microsoftcssa@dia.govt.nz

Service Description

The Microsoft Cloud, Software and Services Agreement provides Microsoft products and services to eligible government agencies. Using all- of-government as a single customer, this allows for economies of scale and savings for agencies.

The scope of the agreement covers desktop software licensing for Microsoft Windows Operating Systems, Microsoft Office and Client Access Licenses as well as enterprise software for Microsoft Windows Server Exchange, SharePoint and SQL Server database and cloud enterprise solutions such as Office 365 and Azure public cloud.

How does the MCSSA with Microsoft compare with the G2012/G2015 agreement?

The Microsoft Cloud, Software and Services agreement aims to simplify the overall agreement process by reducing the multiple custom profiles that were available under the previous agreement to a limited number of programmatic licenses and online services suites, with additional negotiated use rights.  The enrolment process has also been greatly simplified by moving to digital documents and processing, compared to the highly manual process previously required.

What are the benefits of enrolling in the MCSSA?

The MCSSA allows eligible government agencies to buy Microsoft products and services at an all-of-government negotiated volume discount rate.  The agreement is based on subscriptions of Microsoft Enterprise Online services, with additional entitlements to cover existing deployments.  Under the new agreement certain products are available to cover an agency comprehensively as they move to public, hybrid or private cloud environments.  

Eligible Agencies renewing their current agreement into the new MCSSA, or moving to the MCSSA without a previous agreement by 31 August 2018 will have access to the negotiated volume discounts.

Delivery

Agencies access the Microsoft Cloud, Software and Services Agreement through a Licensing Solution Partner (LSP). Agencies enrol in the agreement through a LSP of their choice.

Benefits

The Microsoft Cloud, Software and Services Agreement aggregate the combined purchasing power for government, achieving better rates and discounts for eligible agencies.

The use of standardised product suites from Microsoft allows for a wide range of solutions to be deployed, while removing the complexity of multiple profiles and making entitlements easy to understand.  This significantly reduces management and compliance cost.

Having the ability to use specific products to cover existing desktop solutions and any services as they are moved to online and public cloud solutions allows agencies to focus on the technology they implement to deliver services.

Roadmap

The Microsoft Cloud, Software and Services Agreement has the option to be renewed for an additional 3 years in 2021.

Lead Agency

Department of Internal Affairs

Adopting the service

Eligible agencies access the Microsoft Licensing Framework Agreement through Licensing Solution Partners (LSPs).  To purchase from the Microsoft Licensing Framework Agreement an agency with an existing G2012/G2015 agreement must have a minimum of 100 seats to enter. Small agencies can join/sub-license with larger agencies in order to access the agreement.

The Microsoft Cloud, Software and Services Agreement has a defined set of eligible agencies as it excludes some State Owned Enterprises. Please contact the Vendor and Contract Manager listed above to check that that your agency is eligible.

Lead Agency Administration

Prior to consuming Microsoft Licensing under the Framework Agreement eligible agencies must sign a Memorandum of Understanding (MoU) with Internal Affairs as Lead Agency. This MoU sets out each party’s rights and obligations.

The Microsoft Licensing Framework Agreement attracts a small lead agency fee of 1% of the total agencies’ spend.

 Are there any fees associated with enrolling in Microsoft CSSA?

Microsoft Licensing Solution Partners (LSPs) usually charge a fee for their service. This varies between LSPs.

The Microsoft Cloud, Software and Services Agreement attracts a Lead Agency fee of 1% of the total agencies’ spend. All Government ICT Common Capabilities have a administration fee which collected by the Lead Agency.  This fee is used to manage the contract on behalf of all government agencies.

Where can I get more information about Microsoft CSSA?

There are several ways to get more information about The Microsoft Cloud, Software and Services Agreement.

Email: MicrosoftCSSA@dia.govt.nz

Contact your LSP as they can help model agency needs and assist with the enrolment process.

Contact your Microsoft Account Manager.

Lead Agency Agreement summary

  • Closed Supplier Panel

Lead Agency Agreement details

The Department of Internal Affairs has entered into an agreement with Microsoft to supply Microsoft Cloud and Software products to eligible government agencies. The agreement will take effect from 1 October 2018 to replace existing G2012/G2015 agreements and has an initial term of three years, with the option to extend by an additional three years.

Supplier Information

Software and services procured under the Microsoft Cloud, Software and Services Agreement are supplied via Licensing Solution Partners (LSPs). Agencies can enrol with a LSP of their choice using an appropriate procurement process. Microsoft has a defined list of LSPs that are available to government.

The following LSPs have been nominated by Microsoft:

  • Cyclone Computer Company Limited
  • Datacom Systems New Zealand Limited
  • Dimension Data New Zealand Limited
  • Fujitsu New Zealand Limited
  • Insight Enterprises Limited
  • Spark Digital, a Division Spark Trading New Zealand Limited