Microsoft Licensing Framework Agreement (G2012/G2015)

The Department of Internal Affairs has entered into a contract with Microsoft to supply subscription-based desktop and enterprise software licenses for eligible government agencies. The initial three year contract was signed in 2012 (G2012) that was extended in July 2015 (G2015) for a further three years.
Microsoft Licensing Framework Agreement is a cross-government Microsoft licensing agreement that includes subscription-based, perpetual, and cloud software licensing.
G2015 is a three-year extension of the G2012 Microsoft Licensing Framework Agreement. It was signed in July 2015 and the extension expires in September 2018.


The Framework Agreement is opt-in for all eligible government agencies.
Status Operational

Agency Contact

Department of Internal Affairs Llewellyn Sieling Senior Vendor and Contracts Manager +64 27 577 8670 G2015.G2015@dia.govt.nz

Service Description

The Microsoft Licensing Framework Agreement provides subscription-based Microsoft licenses to eligible government agencies. Using all- of-government as a single customer allows for economies of scale and savings for agencies

The scope of the agreement covers desktop software licensing for Microsoft Windows Operating Systems, Microsoft Office and Client Access Licenses as well as enterprise software for Microsoft Windows Server Exchange, SharePoint and SQL Server database and cloud enterprise solutions such as Office 365 and Azure public cloud.

The agreement also provides for the transfer of perpetual licenses between eligible agencies and the mobility to take some licenses into ICT Common Capability environments, such as Infrastructure as a Service (IaaS) and Desktop as a Service (DaaS).

How does the 2015 extension with Microsoft compare with the 2012 agreement?

Products and services offered under G2012 continue to be offered. G2015 extends the G2012 for another three years and enrolment processes are the same as under G2012.

What are the benefits of enrolling in G2015?

G2015 allows eligible government agencies to buy Microsoft products and services at an all-of-government negotiated rate.  There is also the ability to transfer some software licenses between agencies allowing for continual scaling of requirements. Alternatively, subscription licenses can be renewed and purchased on an annual basis.

Significant early enrolment discounts were available for purchases/re-enrolments before 30 September 2015 with further discounts for agencies purchasing before 31 August 2015.

Discount incentives were also available for desktop subscriptions (agencies holding subscription rights prior to G2012) and enterprise cloud suite enrolments.

Enrolment before 30 September 2015 ensured continuing licensing rights as G2012 officially ended on that date.

Can agencies take up Office 365 and Azure public cloud straight away?

Agencies who are under the GCIO mandate can only access Azure (utility compute and storage) through Datacom and Revera's IaaS service. Agencies not under the GCIO mandate may take up Azure public cloud at any time providing they have completed the Cabinet mandated Cloud Computing Risk and Assurance Framework requirements.

From July 2016 agencies are allowed to use offshore-hosted office productivity services provided they comply with new guidance for the use of these services.  This new guidance will be issued by the GCIO and the Government Communications Security Bureau.  Until this guidance is issued, agencies should seek advice from their GCIO Relationship Manager on a case-by-case basis.  Agencies also need to have completed the Cabinet-mandated Cloud Computing Risk and Assurance Framework requirements.

DIA is currently undertaking a generic risk assessment based on this framework for Office 365 and Azure and will share the outcome with agencies when it is completed to help agencies inform their own assessment.

DIA is also currently working on guidelines for agencies to assist in mapping the various security frameworks used by cloud-based providers, including Microsoft, against the NZISM framework. This guidance will assist agencies in assessing which office productivity offering will be the best fit with their security profile.

Delivery

Agencies access the Microsoft Licensing Framework Agreement through a Large Account Reseller (LAR), also known as a Licensing Solution Partner (LSP). Agencies enrol in the agreement through a LAR/LSP of their choice.

Benefits

The Microsoft Framework Agreement aggregates the  combined purchasing power for government achieving better rates and discounts for eligible agencies.

Subscription licensing is highly flexible, allowing agencies to count users rather than devices and partition their staff across a range of standardised user profiles. With yearly profile counting, agencies are able to transition to more cost-effective and efficient desktop operating environments, for example, virtualised desktop (VDI), or cloud-based solutions.

Roadmap

G2015 is a three-year extension of G2012 and expires in September 2018.

Lead Agency

Department of Internal Affairs

Adopting the service

Eligible agencies access the Microsoft Licensing Framework Agreement through Microsoft Large Agency Resellers (LARS)/Licensing Solution Partners (LSPs).  To purchase from the Microsoft Licensing Framework Agreement an agency must have a minimum of 100 seats to enter. Small agencies can join/sub-license with larger agencies in order to access the agreement.

The Microsoft Licensing Framework Agreement has a defined set of eligible agencies as it excludes some State Owned Enterprises. Please contact the Vendor and Contract Manager listed above to check that that your agency is eligible.

Lead Agency Administration

Prior to consuming Microsoft Licensing under the Framework Agreement eligible agencies must sign  Memorandum of Understanding (MoU) with Internal Affairs as Lead Agency. This MoU sets out each party’s rights and obligations.

The Microsoft Licensing Framework Agreement attracts a small lead agency fee of less than 1% of the total agencies’ spend.

 Are there any fees associated with enrolling in G2015?

Microsoft Large Agency Resellers (LARS)/Licensing Solution Partners (LSPs) usually charge a fee for their service. This varies between LAR/LSPs.

The G2015 extension attracts a Lead Agency fee of less than 1% of the total agencies’ spend. All Government ICT Common Capabilities have this fee which is cost recovery only for the Lead Agency that manages the contract on behalf of all government agencies.

Where can I get more information about G2015?

There are several ways to get more information about G2015.

Email: G2015@dia.govt.nz

Contact your LAR/LSP as they can help model agency needs and assist with the enrolment process.

Contact your Microsoft Account Manager.

Lead Agency Agreement summary

  • Closed Supplier Panel

Lead Agency Agreement details

The Department of Internal Affairs has entered into a contract with Microsoft to supply subscription-based desktop and enterprise software licenses for eligible government agencies. The initial three year contract was signed in 2012 and extended in July 2015 for a further three years.

Supplier Information

Software and services procured under Microsoft Licensing Framework Agreement are supplied via Microsoft Large Agency Resellers (LARS) / Licensing Solution Partners (LSPs). Agencies can enrol with a LAR/LSP of their choice using an appropriate procurement process, however Microsoft has a defined list of LARs/LSPs that are available to government.

The following LARs/LSPs have been nominated by Microsoft:

  • Cyclone Computer Company Limited
  • Datacom Systems New Zealand Limited
  • Dimension Data Limited
  • Fujitsu New Zealand Limited
  • Insight Enterprises Limited
  • Spark Digital, a Division Spark Trading New Zealand Limited

Agencies using the service

More than 161 agencies have subscribed to use the framework agreement. This includes Public Service and State Service agencies, and Non-Public Service Departments.