Agency Frequently Asked Questions

The GCIO has compiled the following list of common questions asked by agencies, and the answers we have provided. If your query isn't here, please contact the GCIO Panel Manager on gciopanelmanager@dia.govt.nz.

  1. Why is the GCIO establishing a panel for Assurance Services?
  2. What is the relationship between the GCIO Sub-panel and MBIE’s All-of-Government (AoG) Consultancy Services Solution?
  3. What is the objective of the GCIO Sub-panel?
  4. What Assurance Services will be included within the scope of the GCIO Sub-panel?
  5. How may providers have been appointed to the GCIO Sub-panel?
  6. Do I have to use the GCIO Sub-panel?
  7. If I already have a panel for Assurance Services can I continue to use it?
  8. Can I use the Sub-panel if I am not within scope of the GCIO’s mandate?
  9. Can I continue to use an existing provider that is not appointed to the GCIO Sub-panel?
  10. Will the GCIO appoint a provider for me?
  11. How do I procure Assurance Services from the GCIO Sub-panel?
  12. Do I need to set up a separate panel for Assurance Services that fall outside of the scope of the GCIO Sub-panel?
  13. Is the Treasury planning to establish its own sub-panel for non-ICT Assurance Services?
  14. Can I still use DIA’s Security and Related Services Panel?
  15. Will other GCIO Assurance Services be made available in the future?

 

1. Why is the GCIO establishing a panel for Assurance Services?

The Government Chief Information Officer (GCIO), as the functional leader for Government ICT, is mandated to establish an independent panel of Independent Quality Assurance (IQA) and Technical Quality Assurance (TQA) providers.

2. What is the relationship between the GCIO Sub-panel and MBIE’s All-of-Government (AoG) Consultancy Services Solution?

The GICO Sub-panel is a sub-panel of the Assurance sub-category of MBIE’s AoG Consultancy Services Solution.  This means that MBIE is responsible for negotiating and managing all Services Agreements for the supply of Consultancy Services on behalf of the Crown.  The GCIO is responsible for the day-to-day management of the GCIO Sub-panel.

3. What is the objective of the GCIO Sub-panel?

The objective of the GCIO Sub-panel is to improve the quality, consistency and independence of Assurance Services provided to government agencies.  This will help agencies to make better informed investment decisions and provide a level of confidence to Ministers and the public that ICT-enabled investments are well managed and will deliver the expected benefits.

Other benefits for agencies are improved access to highly qualified providers of Assurance Services as well as value for money and increased efficiency.  This is because agencies won’t need to maintain their own panels or perform lengthy procurement processes.  

4. What Assurance Services will be included within the scope of the GCIO Sub-panel?

Phase 1 of the rollout of the GCIO Sub-panel includes IQA and TQA for ICT-enabled Projects and Programmes.  This covers:

  • Project Assurance
  • Programme Assurance
  • Portfolio Assurance
  • Technical Design Assurance
  • Technical Implementation Assurance

5. How many providers have been appointed to the GCIO Sub-panel?

There are 26 providers that have been appointed to the GCIO Sub-panel.  Additional information for agencies on how to choose a provider is available at MBIE’s secure web-based library, inSource.

6. Do I have to use the GCIO Sub-panel once it is established?

The GCIO Sub-panel is mandated for all Public Service and non-Public Service departments as well as ACC, EQC, HNZC, NZTA, NZTE, NZQA, TEC and the 20 DHBs. Other agencies are encouraged and welcome to opt-in at any time.

7. If I already have a panel for Assurance Services can I continue to use it after the establishment of the GCIO Sub-panel?

Yes. 

However, agencies within the scope of the GCIO’s mandate will be expected to transition to the GCIO Sub-panel as soon as practicable.

8. Can I use the Sub-panel if I am not within scope of the GCIO’s mandate?

Yes. 

Providers have been appointed to the GCIO Sub-panel having demonstrated that they meet GCIO’s quality requirements.  Agencies that are not within the scope of the GCIO’s mandate are encouraged to use the GCIO Sub-panel.  This has the benefit of reducing the cost to agencies of not having to perform lengthy procurement processes or maintain their own panels.

9. Can I continue to use an existing provider that is not appointed to the GCIO Sub-panel?

No.

Agencies within the scope of the GCIO’s mandate are expected use providers that are appointed to the GCIO Sub-panel.

10. Will the GCIO appoint a provider for me?

No. 

The GCIO does not expect to appoint providers for specific assurance engagements.

11. How do I procure Assurance Services from the GCIO Sub-panel?

Government agencies that are eligible to participate in AoG contracts can access the AoG Consultancy Services contract by signing a Letter Accession to the Memorandum of Understanding (MoU).  Once this is complete, there are no additional requirements for agencies to access the GCIO Sub-panel. 

Additional guidance on how to procure Assurance Services from the GCIO Sub-panel is available at MBIE’s secure web-based library, inSource.

12. Do I need to set up a separate panel for Assurance Services that fall outside of the scope of the GCIO Sub-panel?

Not if you don’t want to. 

The AoG Consultancy Services Solution offers a range of providers that agencies can access for Assurance Services outside the scope of the GCIO Sub-panel.  Additional guidance on the AoG Consultancy Services Solution is available at MBIE’s secure web-based library, inSource.

 

13. Is the Treasury planning to establish its own sub-panel for non-ICT Assurance Services?

No.

The Treasury is not planning to establish its own sub-panel for non-ICT Assurance Services.  The Treasury will expect agencies to access these services directly from the AoG Consultancy Services Solution.

14. Can I still use DIA’s Security and Related Services Panel?

Yes. 

The GCIO Sub-panel is a separate panel to DIA’s Security and Related Services Panel.  The GCIO Sub-panel is focused on IQA and TQA for ICT-enabled Projects and Programmes only.  Agencies will continue to use the DIA Panel for Security and Related Advisory Services.  Examples of Advisory Services not within the scope of the GCIO Panel include:

  • Performing project and programme management activities
  • Performing technical design and implementation activities, including Privacy Impact Assessments and Certification and Accreditation of new systems
  • Providing consulting advice on how to fix issues.

15. Will other GCIO Assurance Services be made available in the future?

Yes.

Other GCIO Assurance Services will be made available in one or more subsequent phases once these services have been defined and demand has been validated.  Likely future phases include IQA and TQA for ICT Operations, Assurance Consulting and Advisory Services, Contract Assurance and Probity Assurance.  These will be rolled out in conjunction with MBIE’s rollout plan for future tranches, including ICT Consultancy Services.

 

Page last updated: 27/01/2017