Implementing Rethink Online

Nathan Wall — Wed, 14 Dec 2011 03:11:27 +0000

The Department of Internal Affairs is working on a number of initiatives to help build online capability across government. The following Rethink Online initiatives are currently underway and agencies are invited to get involved:

Channels and Touchpoints Common Capability Planning Group
Senior Manager for Online and Online Champion Nominations
Register of Online Channels
Centres of Expertise
Common Web Services

Channels and Touchpoints Common Capability Planning Group

To support implementation of Rethink Online, a new cross-agency planning function for online delivery, the Channels and Touchpoints Common Capability Planning Group, has been established. This group reports into the ICT Council.

Senior Manager for Online and Online Champion Nominations

To ensure that the voice of the customer is taken in to account in decision making and to clarify who has oversight of an agency’s online channels and can progress joint initiatives with other agencies, agencies have been asked to identify at least two people to take the lead for their agency in all online information and service delivery.

To nominate your agency's contacts:

Look at the high level role descriptions in Rethink Online.
Discuss within your organisation who should be nominated for each role (Senior Manager for Online and Online Champion). For example, raise it with your Chief Information Officer and governance groups and/or make a recommendation to your Chief Executive.
Email both names to online@dia.govt.nz. They’ll be added to the register and will receive any future communications.

Register of Online Channels

To help the Channels and Touchpoints Common Capability Planning Group get a better understanding of online channel usage across government, the Department of Internal Affairs is developing a simple public register, where agencies can record and update information about their online channels. For more information about this project, please email online@dia.govt.nz.

Centres of Expertise

Under Rethink Online, it is expected that other agencies will play an increasing leadership role in their particular areas of expertise by providing shared capability and shared online channels. The Department of Internal Affairs is currently working on how to implement centres of expertise. If you would like to be involved in the working group for this project, have ideas on how to share expertise across agencies or would like to volunteer your expertise, we would like to hear from you. For more information about this project, please email online@dia.govt.nz.

Common Web Services

The Department of Internal Affairs (DIA) and a number of other agencies are collaborating on common approaches to web services, or Common Web Services (CWS). DIA is the lead agency.

The goal of CWS is to reduce duplication of effort and streamline procurement by allowing agencies to cluster around a small number of web publishing platforms or content management systems (CMS), possibly accompanied by panel procurement arrangements.

The types of websites that are in scope of CWS are government informational websites, that is websites that are defined as predominantly information-based websites that do not require complex integration with other databases or transactional systems (including payments).

On 13 December 2011, the ICT Council approved a pilot project to establish a syndicated web services panel and a syndicated managed web platform. The CWS working group is currently planning next steps.

If you would like more information about CWS, please email online@dia.govt.nz

New Zealand Government Cloud Programme FAQs

Matthew Ross — Wed, 07 Dec 2011 19:23:34 +0000

What is meant by the “Cloud” in the New Zealand Government Cloud Programme?

A cloud computing business model is most often characterised by the individuals’ or organisations’ ability to use a service (or range of services) from multiple providers on a pay-per-use or subscription basis, without needing to invest in the underlying capability that delivers those services.Such a model provides government the potential to reduce capital investment in ICT and reduce associated on-going operating costs.

What are the particular timings of this RoI?

The ROI will be published on GETS on 6 December 2011 and the suppliers will be selected by 9 January 2012. The engagement with the suppliers will begin in early January 2011.

The indicative business case for the New Zealand Government Cloud Programme is due to be completed by the end of April 2012. Agencies may be engaged in the process in December 2011 and requested to provide baseline data.

What are the expected outcomes of this RoI and detailed business case?

Globally, most governments are pursuing cloud business models.

This Registration of Interest is a critical step in determining what a New Zealand Government Cloud might entail. This is a fact-finding mission; we want to engage with both vendors and agencies to discover what’s possible. There are some very real challenges in this kind of ambitious programme, and we want to make sure we’ve got robust answers to them.

What will this business case entail?

The business case will follow the New Zealand Treasury Five Case Model for a programme of this size. It will also consider the strategic, economic, commercial, financial and management ‘cases’ and the outcomes required in each case provide overall direction, scope and feasibility within which detailed delivery can be contextualised.

Solutions developed through the detailed business case for each tranche will factor in agency profile requirements including agency ICT cycles, agency contractual commitments and user segmentation profile, required transition timeframes, etc. Engaging with us in the process is the best way to ensure sector/agency value propositions are reflected.

How does this relate to Infrastructure as a Service?

The Department of Internal Affairs’ recent agreement for Datacom and Revera to launch an Infrastructure as a Service (IaaS) capability will continue to be a key component of any future cloud based model adopted by government.

Which Directions and Priorities does the New Zealand Government Cloud Programme address?

The Directions and Priorities for Government ICT is a medium-term strategy for central government to collectively lead the use, development and purchasing of government ICT over the next three years.

The ICT Council drives the Directions and Priorities by ensuring that the Government ICT Roadmap accurately reflects those priorities, the needs of agencies, and appropriate sequencing of initiatives to drive investment performance.On 4 October 2010 CAB Min (10) 35/5A Cabinet:

a) agreed to adopt Directions and Priorities for Government ICT, attached to the paper under EGI (10) 226 and as an annex to this minute, as government policy to direct the ICT activities of State Services agencies;

b) noted that the implementation of the policy will be led by chief executive governance groups, and will be devolved across agencies through distributed work programmes as required to achieve results;

c) invited responsible Ministers to set expectations of their portfolio chief executives on ensuring alignment between their agency’s ICT investment and management and the Directions and Priorities for Government ICT;

d) directed chief executives of Public Service departments to:

i. use cross-government ICT products and services to meet relevant business needs where they are available, unless there is a compelling business reason not to;

ii. work with the lead agencies providing such products and services to ensure that they meet business purposes;

e) invited State Services chief executives to:

i. align their ICT strategies with the Directions and Priorities for Government ICT;

ii. use cross-government ICT products and services to meet relevant business needs where they are available, unless there is a compelling business reason not to;

iii. work with the lead agencies providing such products and services to ensure that they meet business purposes;

f) directed agencies providing cross-government products and services to ensure that such products take into account the business needs of agencies and deliver real savings to the government at a system level.

Which agencies will be involved in the “Cloud?”

The intention is that all 32 core public service agencies would take advantage of the New Zealand Government Cloud Programme, and adopt as soon as is practicable The wider state services, including many Crown Agents, Crown entities, DHBs, and schools would be invited to align.

If I’m an agency coming up to the end of my software lifecycle, what should I be doing to prepare to transition?

The detailed business case will research the investment cycles within agencies, but decision makers would take an availability of capability into account when making any investment decisions.

Government CIO announces the New Zealand Government Cloud Programme

Matthew Ross — Tue, 06 Dec 2011 02:54:50 +0000

On 6 December the Department of Internal Affairs posted a ‘Registration of Interest’ (RoI) notice on GETS inviting suppliers to contribute their expertise to the development of a business case for the adoption of cloud computing services by government.

About ‘Cloud’

Such a model provides government the potential to reduce capital investment in ICT and reduce associated on-going operating costs.

The Department of Internal Affairs’ recent agreement with Datacom and Revera to launch an Infrastructure as a Service (IaaS) capability is a key component of any future cloud-based model adopted by government.

About the business case

Developing a business case that evaluates the use of cloud office productivity services, and how cloud services could be integrated with agency ICT legacy systems and services, is the next stage. This will identify how the cloud business model(s) could be leveraged on a whole of system basis for New Zealand government agencies and the services to be delivered within it. We will deliver our findings to the ICT Ministers at the end of April 2012.

The market engagement process (RoI) is a standard and important step in developing the business case. It is important to note that this RoI is part of a study to develop options for a business case by engaging with potential vendors to understand their capabilities and service options – it is not a procurement exercise.

The programme builds on the Department of Conservation’s previous work on the Smart Desktop Services (SDS) programme which confirmed the potential for a government-wide cloud-based model for desktop computing.

Parallel work streams

While the programme is considering the feasibility of moving to a ‘cloud,’ it is imperative that we maintain future upgrade options for our current technology platforms, and provide certainty to agencies ahead of key dates for license renewals.

To this end, a parallel work stream will ensure that there is focus on concluding the renegotiation of the government Microsoft licensing agreement and moving towards a common desktop operating (CoE) environment for government.

Read the New Zealand Cloud Programme FAQs

Media contact

Victoria Dew, Senior Communications Advisor, The Department of Internal Affairs

021 755 983

victoria.dew@dia.govt.nz

Social media guidance

Nathan Wall — Fri, 02 Dec 2011 02:50:29 +0000

In November 2011, the ICT Strategy Group approved the 'Social Media in Government' guidance. The aim is to encourage best practice social media use by government agencies, provide useful templates and tools for planning, and give an overview of the strengths, weaknesses, benefits and risks of this very important and rapidly growing toolset.

The guidance has been given a positive review by Gartner Research vice president and analyst Andrea Di Maio, who calls it “the best government social media guidelines so far.”

Social media is an evolving area, and this guidance will be a living document, with future versions adapting as the social media space grows and matures.

Documents available to download

Government 'Infrastructure as a Service' contracts awarded

AnneMarie Curtis — Tue, 25 Oct 2011 21:20:22 +0000

On 25 October 2011, supplier contracts for Government Infrastructure as a Service were confirmed by the Department of Internal Affairs, with the appointment of Datacom and Revera.

Government Infrastructure as a Service enables agencies to buy their computing infrastructure 'on demand." This reduces the need for agencies to purchase and maintain their own infrastructure (IT hardware used to run their applications, file storage and other standard ICT functions.)

Government Infrastructure as a Service is the first step towards government cloud computing, in which an increasing range of services can be provided using this ‘on demand’ model.

Peter Mersi, Acting Chief Executive for the Department of Internal Affairs says this procurement syndicate, led by the Department of Internal Affairs (DIA) and the Ministry for Economic Development (MED) will save an estimated $50-250 million over 10 years, and is part of government-wide procurement reforms.

"Today marks a significant milestone in Government’s progress on the ICT Roadmap. Infrastructure as a Service is a huge achievement that will save the taxpayer millions while providing government with leading edge technology. This is just the beginning – we’ll be seeing more initiatives like this rolled out in the next 12 months," says Peter Mersi.

The Government Infrastructure as a Service initiative is aligned with the 2010 Directions and Priorities for Government ICT and now forms an integral part of the Government ICT Roadmap, launched in August 2011.

Media contact

Victoria Dew, Senior Communications Advisor, The Department of Internal Affairs

021 755 983

victoria.dew@dia.govt.nz

Government goes to market for mobile technology

AnneMarie Curtis — Mon, 24 Oct 2011 20:21:05 +0000

On 21 October 2011, the Department of Internal Affairs (DIA) in conjunction with the Ministry for Economic Development (MED) posted a Request for Proposal (RFP) for all-of-government mobile telephony products and services.

Currently, the state sector and local government in New Zealand spend approximately $57million each year on mobile products and services, approximately $8 million of which is hardware, and the rest is voice and data use.

The tender’s scope includes the following mobile voice and data services:

Mobile access and plans for voice calls, data, text messaging, and international roaming.
Hardware such as handsets, smartphones, other mobile and wireless devices.
‘Value Added’ services such as mobile device management, cost tracking and other innovative solutions.

The tender seeks a wide range of hardware devices to ensure that the state sector’s current and future business requirements are met. BlackBerry devices are part of the tender’s scope as they are currently the only Government Communications Security Bureau (GCSB) certified smartphone for public servants sending and receiving classified information.

The Request for Proposal is currently up on the Government Electronic Tenders Service (GETS) website, and tenders are due on 18 November 2011. Recommendations are expected to be made before Christmas, and new contracts will take effect in early 2012.

Media contact

Victoria Dew, Senior Communications Advisor, The Department of Internal Affairs

021 755 983

victoria.dew@dia.govt.nz

igovt services win innovation award

AnneMarie Curtis — Thu, 20 Oct 2011 02:31:44 +0000

On 17 October 2011, the igovt services provided by the Department of Internal Affairs received a ‘first equal’ highly commended prize in the Innovation category at the 2011 Australia and New Zealand Internet Awards (ANZIA) in Melbourne.

The Innovation category recognises initiatives that make a significant contribution to the Internet through a new and unique venture.

Andrea Gray, General Manager Identity and Data Services, said the igovt services were designed to solve the universal challenge of identifying and authenticating people when making information and services available online.

“Having the igovt solution recognised at this level acknowledges the unique formula of separating authentication from identity,” said Ms Gray. “These separate services were designed to protect people’s privacy and ensure that identity information is only provided when people want to make it available.

“The igovt services are influencing identity and authentication models internationally and this approach could change the way other governments interact online with their citizens. The benefit for people dealing with government is that, as more services integrate, they can reuse their igovt logon, instead of having to remember multiple passwords,” said Ms Gray.

The igovt logon service was launched in April 2007. This is an all-of-government service, designed to authenticate people without providing any identity information. The igovt logon service currently provides access to 33 different services, offered by 13 different government departments. It has experienced exponential growth with 335,500 logons having been used more than 2.6 million times.

The igovt identity verification service was launched in November 2009 and solves the problem of being able to prove identity online, while protecting privacy. To use this service people need an igovt ID. To date, more than 1000 igovt IDs have been issued.

The Department of Internal Affairs is the custodian of New Zealand’s official birth, death, marriage, passport and citizenship registers and the Authentication Standards.

Media contact

Tony Wallace, Senior Communications Advisor (External), The Department of Internal Affairs

Mobile 027 440 2667 tony.wallace@dia.govt.nz

newzealand.govt.nz

Victoria Wray — Tue, 27 Sep 2011 23:42:26 +0000

newzealand.govt.nz is a directory and search for all of New Zealand government.

This site is where you can find links to information, images and resources from all New Zealand government agencies and government funded websites.

You can use the search engine or browse through key topics that take you directly to the government website best able to help.

A-Z of Government

An A-Z listing of government agencies that are part of the state sector. The list is sourced from the Public Sector Directory.

Participate

The participation section of newzealand.govt.nz lists ways that New Zealanders can get involved in government policy making.

Advertising on newzealand.govt.nz

Free advertising opportunities are available for government agencies to promote their products and services or to advertise specific agency campaigns. Four spaces are available on the homepage and further spaces are available on the right hand column of most content pages.

For advertising opportunities, bookings and general enquiries please contact info@newzealand.govt.nz

Public Sector Directory

Victoria Wray — Tue, 27 Sep 2011 23:10:29 +0000

The Public Sector Directory is an all-of-government directory listing of head offices in the State Sector plus local authorities.

The Public Sector Directory of government contact details can be searched directly from the Public Sector Directory website or via the Public Sector Intranet (not available to the public).

A mail merge facility is available to enable anyone to easily mail out to all, or a select group, of agencies and/or Chief Executives.

There is also a toolkit site which has web browser extensions, a data feed, and a search widget that can be installed on any web site.

For more information, please email online@dia.govt.nz

Open Door to Innovation: invitation to contribute to Government ICT planning

AnneMarie Curtis — Tue, 27 Sep 2011 03:13:13 +0000

On 18 August 2011, Government ICT Roadmap was launched by the Minister for Internal Affairs to articulate a view of government's common ICT capabilities including capabilities that are available today, initiatives in development, and concepts for the future.

Government recognises that there are likely to be innovative ideas of merit that may or may not be currently represented in the Roadmap. To address this, the Department of Internal Affairs has developed the Open Door to Innovation, a process for engagement between the Department and ICT sector participants to identify innovative ideas of merit that address one or more of the Directions and Priorities for Government ICT. the Department invites product and service providers in the ICT sector to contribute to this process.

You are invited to make submissions about innovative ideas that relate to the Directions and Priorities for Government ICT via the GETS website. You can make submissions from 7th of September 2011 until the 29th of June, 2012. To view the submission document and fill it in, you will need a GETS login.

Invitation to contribute

Ros Coote — Thu, 08 Sep 2011 22:16:40 +0000

Some useful background and a summary of the process is given below.

Open Door to Innovation: Invitation to contribute to Government ICT planning

Issued by the New Zealand Department of Internal Affairs on 7 September 2011

GETS Reference is DIA/2011/ICT003

Direction 5 of the Directions and Priorities for Government ICT, agreed by Cabinet in October 2010, directs the Department of Internal Affairs to lead improvement of operational ICT management. This direction includes a priority to 'engage with the ICT industry to improve innovation and reduce costs'.

Direction 4 is about strengthening cross-government business capability. This includes a priority to '[r]ationalise investment, procurement and delivery of ICT infrastructure and software'. An overall goal of the Directions and Priorities is 'common approaches adopted for common needs'.

On 18 August 2011, Government ICT Roadmap was launched by the Minster for Internal Affairs. The Roadmap articulates a view of government's common ICT capabilities. The Roadmap includes capabilities that are available today, initiatives in development, and concepts for the future. It sets out a strategic planning approach that enables active engagement between government agencies and the ICT sector, to encourage innovation.

Government recognises that there are likely to be innovative ideas of merit that may or may not be currently represented in the Roadmap. The Internal Affairs' Open Door to Innovation is a process for engagement between the Department and ICT sector participants to identify innovative ideas of merit that address one or more of the Directions and Priorities for Government ICT. the Department invites product and service providers in the ICT sector to contribute to this process.

The diagram below shows the process once a submission has been received and who leads each step in evaluating the submissions.

To view a full size version of the Diagram please click here.

For more information about the Open Door to Innovation, please contact Prashant Belwarkar, Manager Market Engagement, Government ICT Supply Management Office.
A copy of the Roadmap can be requested by sending an email to gismo_inquiry@dia.govt.nz
Read more about the Roadmap
Read more about Cabinet approval of the Directions and Priorities

Web publishing

admin-gcio — Sun, 04 Sep 2011 22:07:35 +0000

The New Zealand Government Web Standards set a number of requirements for public sector websites in New Zealand. Their major focus is enhancing government website accessibility for people with disabilities. This helps the New Zealand government to meet its obligations under the Human Rights Act 1993. Accessible websites also tend to benefit users without disabilities, as well those using a variety of technologies to access the web.

The Standards are grouped into four sections: Strategy and operations, Content and design, Legal and policy, and Technical. The W3C's Web Content Accessibility Guidelines 2.0 (Level AA) form the bulk of the Technical standards.

The New Zealand Government Web Standards 2.0 were released in March 2009. For details about who must meet the Standards, see Meeting the Standards on the Web Standards website. For additional guidance, templates, and examples, see the Web guides.

Contact the Web Standards team for more information.

Open Data Case Studies

Keitha Booth — Fri, 02 Sep 2011 01:37:19 +0000

In June 2011 a set of Open Government Data Mini-Case-Studies were prepared by Open New Zealand to support the Declaration on Open and Transparent Government and accompanying Cabinet paper. These case studies have been approved for distribution by the relevant agencies. For more open data case studies see opendatastories.org

Government ICT Roadmap

Clifton Chan — Wed, 17 Aug 2011 22:13:02 +0000

The Government ICT Roadmap is a key tool in the realisation of the Directions and Priorities for Government ICT.

The Roadmap provides a mechanism for identifying opportunities for shared capability and enables agencies to align their ICT planning so that scale can be leveraged for wider system benefits. The Roadmap facilitates agencies working together on joint requirements to ensure initiatives are fit for purpose and provides appropriate governance from concept through to general availability and beyond.

For more information see

Common ICT services available right now
Planning Groups for the Roadmap streams
Priority Areas for 2011/12: these are concepts that are actively progressing to business cases.

Who approves the Government ICT Roadmap?

The ICT Council recommends changes, and the ICT Strategy Group approves it.

To obtain a copy of the Government ICT Roadmap document

Agencies, vendors and suppliers should contact the Government ICT Supply Management Office. Please send an email to Prashant Belwalkar, Market Engagement Manager, GISMO.
Government agencies should contact the Office of the GCIO. Please email the GCIO team at gcio@dia.govt.nz

Preview	Attachment	Size
	ICT Roadmap Overview Iteration 1.0.pdf	255.37 KB

Getting innovation into Government ICT

Ros Coote — Wed, 17 Aug 2011 08:35:30 +0000

The Open Door to Innovation is about beginning new conversations with suppliers on how we can achieve the Future of Government ICT.

It is an outside-in approach that seeks to harness market innovations to improve government ICT investment and management, whilst at the same time contributing to the economic growth of New Zealand.

There are solutions and opportunities that government today has no visibility of - the Open Door to Innovation is about creating visibility of these and working together to “bring them to government.”

The Open Door to Innovation will be trialed over a 12 month period, and is a standing invitation for proposals from companies with a proven and developed product.

We will ensure that these proposals are considered and that advice is provided back to suppliers on the applicability and value to government. For solutions that we consider of real value, we will either trial the solution or identify practical options for progressing opportunities that focuses on the problem being solved.

We will provide active support, input, advice and engagement to shape and qualify proposals to the appropriate decision making bodies. At all times, we will work in partnership to achieve the best results for you and for government ICT.

We want to be open and transparent about the Future of Government ICT, and we want you to come along that journey with us.

For more information, please email Prashant Belwalkar Market Engagment Manager, GISMO.

“Government has been signalling a change to the future of Government ICT for some time now. As key stakeholders, NZICT and its members have been working with the government in this process.

We are therefore delighted to see a published roadmap that will pave the way for a more open and engaging approach between the industry and government.

We are especially pleased to see that a number of mechanisms will allow for a more supplier-led innovation model, which will assist New Zealand businesses in gaining scale and see more innovative service and solutions implemented into government.”

Bennett Medary NZICT Chair

Building the operational foundations

Ros Coote — Wed, 17 Aug 2011 06:20:34 +0000

Currently, there are highly diverse, under-scaled arrangements for the provision of data centres.

Vision

Secure and reliable information processing, storage, and software are all available to all agencies "on demand."

Initiatives on this part of the Government ICT Roadmap

Development stage

Infrastructure as a Service

Concept stage

Platform as a Service
Software as a Service
Government Cloud

Click to see key to symbols.

Aligning the purchase, use and management of commodity software

Ros Coote — Wed, 17 Aug 2011 06:18:05 +0000

Currently, agencies purchase and manage software independently with high transaction costs for vendors and government.

Vision

Management and acquisition of software is coordinated so that agencies can access more options at lower cost.

Initiatives on this part of the Government ICT Roadmap

Generally available now

Multi-agency Licensing Agreement (for selected s/w)
Software Acquistion Plan

Planning stage

Government Software Agreements

Concept stage

Government Application Store

Click to see key to symbols.

Securing government information

Ros Coote — Wed, 17 Aug 2011 06:16:41 +0000

Currently, agencies secure their own services against security risks.

Vision

There is improved security for government information, at lower cost despite increasing threats.

Initiatives on this part of the Government ICT Roadmap

Generally available

Cyber Security Strategy Plan
Information security Management Standards

Concept stage

Common Information Security Toolsets and Capabilities

Click to see key to symbols.

Unifying communications and networking

Ros Coote — Wed, 17 Aug 2011 06:11:50 +0000

Currently, agencies have their own Wide Area Network and telecommunications services.

Vision

All internal government communications and access to services are across a low cost, secure network domain.

Initiatives on this part of the Government ICT Roadmp

Generally available now

Syndicated Mobile Agreements
one.govt Wide Area Network

Development stage

Government Calling Gateway

Concept stage

Agency-to-Agency Secure Network
All-of-Government Video-conferencing Facilities
Secure Government Communications Domain

Click to see key to symbols.

Integrating workflow across government

Ros Coote — Wed, 17 Aug 2011 06:09:48 +0000

Currently, it is complex and costly for agencies to share process automation and process automation and business logic to create user-centred services.

Vision

Agencies collaborate to create better, less expensive, end-to-end services by using common tools, components, and technology.

Initiatives in this part of the Government ICT Roadmap

Concept stage

Common Workflow Management
Business Rules Management
Government Service Bus

Click to see key to symbols.

Roadmap Overview Key

Ros Coote — Wed, 17 Aug 2011 06:06:44 +0000

Defining and reusing authoritative data

Ros Coote — Wed, 17 Aug 2011 06:05:43 +0000

Currently, data is collected, managed and used in an agency-centric manner with specific arrangements for information sharing and access.

Vision

Where agency business applications need the same data, authoritative sources are identified, managed and made available, for accuracy and at lower cost (where law permits).

Initiatives on this part of the Government ICT Roadmap

Planning stage

Authoritative Data Source

Concept stage

Data Sharing and Interoperability Standards
Data Sharing and Interoperability Platform

Click to see key to symbols

Standardising enterprise applications

Ros Coote — Wed, 17 Aug 2011 06:01:29 +0000

Vision

Agencies and sectors have standardised business processes, information, and technology for common functions.

Initiatives on this part of the Government ICT Roadmap

Development Stage

National Property and Land Information System
Grants Management

Concept Stage

Common Email
Reusable Web environment
HR Systems
Finance System
Payroll
Records Management

Click to see key to symbols

Aligning agency business applications

Ros Coote — Wed, 17 Aug 2011 05:59:41 +0000

Vision

Agency line-of-business applications incorporate greater use of common technology components and data sources, and provide better support to sectors of government.

Examples of agency line-of-business applications include:

Inland Revenue Business Transformation
Internal Affairs Passports
Joint Border Management System
Schools' Payroll
and systems for

Housing NZ
Immigration NZ
Statistics NZ.

Click to see key to symbols.

Improving the approach to providing end user services to government employees

Ros Coote — Wed, 17 Aug 2011 05:57:46 +0000

Vision

Government employees are more productive with access to information and systems from desktops, mobile devices and from home at a lower cost.

Initiatives on this part of the Government ICT Roadmap

Generally available now

All-of-Government Multi-Function Device (MFD) procurement
All-of-Government Desktop Procurement
Shared Workspace and Public Sector Intranet

Concept stage

Common Services Desktop Phase 1
Device independent mobile and remote networking
Public Sector Staff Identity and Access Management Phase 1
Common Services Desktop Phase 2
Full Government Intranet
Public Sector Staff Identity and Access Management

Click to see key to symbols.

Improving access to government data for people and business

Ros Coote — Wed, 17 Aug 2011 05:52:03 +0000

Currently, there is limited access to non-personal data for people and business.

Vision

People and businesses can get public data online for personal use, participation in policy and service development, or to enable economic development.

Initiatives on this part of the Government ICT Roadmap

Generally available now

NZGOAL Framework
data.govt.nz
Data and Information Management Principles
Spatial Information (LINZ Data Service)
Statisphere
Digital NZ
Declaration on Open and Transparent Government

Development stage

Data Release Guidance

Planning stage

Spatial Data Infrastructure

Concept stage

All of Government Online Consultation

Click to see key to symbols.

Improving access to government services for people and business

Ros Coote — Wed, 17 Aug 2011 05:49:32 +0000

Vision

People go online as the most common way of getting government services because government has ensured this channel best meets user needs.

Initiatives on this part of the Goverment ICT Roadmap

Generally available now

Government Web Standards
Government Logon services

Planning stage

Reusable Web environment
Identity Verification Service

Concept stage

Customer Information Management
Call Centre Processes and Technology
Service Pattern Standardisation
Standard Biometric
Government Online Service Points

Click to see key to symbols.

Open and Transparent Government

Keitha Booth — Sat, 30 Jul 2011 22:58:43 +0000

Government has released a Declaration on open and transparent government in New Zealand. Read the joint announcement by the Minister of Finance and Minister of Internal Affairs here.

This states that "Building on New Zealand’s democratic tradition, the government commits to actively releasing high value public data". Read the full Declaration here.

It has also released the New Zealand Data and Information Management Principles.They state that data and information must be open, trusted and authoritative, well managed, readily available, without charge where possible and re-usable. Personal and classified information must be protected.

Read the Principles here.

Read the Cabinet Paper and Cabinet Minute here.

For further information, email opendata@linz.govt.nz.

Implementation of the Declaration and Principles

Agencies will commit to releasing high value public data actively for re-use, in accordance with the declaration and the New Zealand Government Open Access and Licensing (NZGOAL) Review and Release process.

Public data refers to non-personal and unclassified data.

The Declaration applies to all public service departments, the New Zealand Police, the New Zealand Defence Force, the Parliamentary Counsel Office, and the New Zealand Security Intelligence Service. Government is also encouraging State Services agencies and inviting State Sector agencies and the local government sector to adopt this approach.

The Data and Information Re-use Chief Executives Steering Group is sponsoring a programme of guidance and advice to support agencies manage and release their data and information. This is being developed by the Open Government Data and Information Working Group.

Chief Executives will submit their plans to actively release public data to portfolio Ministers for approval. The Data and Information Re-use Chief Executives Steering Group will report the aggregate plans annually to the Ministerial Committee on Government ICT.

Open Government Information and Data Re-use Working Group

Keitha Booth — Tue, 19 Jul 2011 01:29:49 +0000

The Open Government and Information Re-use Working Group provides expert advice and comment to the Data and Information Re-use Chief Executives Steering Group. Before December 2009 it was known as the Open Government Information and Data Re-use Programme Reference Group.

Its Terms of Reference were agreed in 2009.

Its primary focus is on developing and overseeing the Open Government Information and Data Work Programme.

Working Group members

Keitha Booth - Secretariat, Land Information New Zealand) (Chair),
Di Anorpong - Land Information New Zealand
Leah Cammell - Statistics New Zealand
Rachael Hanna - (Ministry of Science and Innovation)
Mark Horgan - Education Sector
Helen Jones - Ministry of Health
David Lambie - Ministry of Education
Mark Lindsay - Statistics New Zealand
John Roberts - Department of Internal Affairs (Archives New Zealand)
Dean Rutherford - Ministry of Justice
Greg Stephens - Department of Internal Affairs (PREA)
Tina Sutton - Department of Internal Affairs (Government Information Services)
Kevin Sweeney - NZ Geospatial Office
Nadia Webster - Department of Internal Affairs (Government Information Services)
Paul de Wijze - Parliamentary Counsel Office.

Corresponding members: Richard Best, Department of Internal Affairs Legal Services; Lewis Brown, Department of Internal Affairs (National Library), Michelle Edgerley, Department of Prime Minister and Cabinet; Simon Olsen - Department of Internal Affairs (Local government).

Quick Guide for Users

Keitha Booth — Mon, 18 Jul 2011 05:28:41 +0000

Introduction

The New Zealand Government Open Access and Licensing framework (NZGOAL) is government guidance for agencies to follow when releasing copyright works and non-copyright material for re-use by others. It seeks to standardise the licensing of government copyright works for re-use using Creative Commons New Zealand law licences and recommends the use of ‘no-known rights’ statements for non-copyright material.

How can NZGOAL help me and how can it help the government?

At its heart, NZGOAL seeks to foster a culture of sharing of government material for re-use by others. If applied by agencies as expected, it can:

help people by enabling them to re-use government material for their own purposes, whether economic, environmental, creative or cultural, in the knowledge they may do so legally; and
help government by encouraging experts and others to contribute to improved policy development and more efficient financial performance by government.

What is copyright and why is a licence needed for re-use of government copyright works?

Copyright is a property right that exists in certain original works. In a government context, the most relevant categories are literary works (which can include datasets and databases), artistic works, sound recordings and films. With few exceptions, copyright exists in original works created by government agencies just as it does in original works created by others. The main exceptions are certain judicial and Parliamentary materials, such as court judgments, legislation and Parliamentary debates (there is no copyright in this material).

A licence (that is, permission) is needed for most re-uses of government copyright works because, without one, a person will infringe copyright in a work when he or she does any of a number of ‘restricted acts’. The most common restricted act is copying the work or a substantial part of it. Copying less than a substantial part will not amount to copyright infringement, but once the ‘substantial part’ threshold is reached (and it can be reached quite easily) a licence is required for re-use (e.g., copying, republishing and adaptations).

What’s a ‘Creative Commons licence’?

Creative Commons licences are freely available copyright licences that enable the sharing of copyright works for re-use in a standardised way and in forms that are human, machine and lawyer readable. Creative Commons is an international organisation with affiliate organisations around the world. The New Zealand versions of the Creative Commons licences are administered by the Royal Society of New Zealand.

There are six different Creative Commons licences. NZGOAL states that, unless a restriction applies, agencies should make useful copyright works available for re-use using the most open (i.e., the most permissive) form of Creative Commons licence. The most open licence is the Creative Commons Attribution (BY) licence. If a work is licensed with this licence, you are free to copy, distribute and adapt the work, as long as you attribute the work to its source and abide by the other licence terms.

Do I need to sign anything?

No. The owner of a copyright work can attach a description of the selected licence to the work that tells people how they may re-use the work. People are then able to act in accordance with the permissions in the selected licence without having to sign anything with the agency.

How does NZGOAL apply to non-copyright material?

Non-copyright material can include out-of-copyright images and material in which, by law, there is no copyright (because, for example, it doesn’t reach the threshold requirement of originality). NZGOAL encourages agencies to release such material for re-use with ‘no-known rights’ statements which make it clear that there is no copyright-related restriction on re-use of the material. No licence is required for the re-use of such material.

Will my personal information held by government remain protected?

Yes, it will. NZGOAL does not apply to information or works containing personal information. It also provides guidance on anonymising datasets which, once stripped of personal information, might be licensed or released.

What about software?

NZGOAL does also not apply to software, the main reason being that Creative Commons does not recommend the use of its licences for software (preferring, instead, various open source software licences). The application of an NZGOAL-style approach to software owned by government agencies is likely to be considered in the future.

What’s the relationship between NZGOAL and data.govt.nz

NZGOAL is government guidance, endorsed by Cabinet, that encourages agencies to release useful material for re-use and explains how to do so in a legally correct manner. data.govt.nz is a directory of publicly-available, non-personal New Zealand government datasets.

When releasing a dataset for re-use, logically an agency should first apply NZGOAL to the dataset and, assuming there is no barrier to release and re-use, apply the licence (if the dataset is a copyright work) or no-known rights statement (if it is not) to the dataset. Once it has done that, it is then able to list the dataset on data.govt.nz and, in doing so, specify the correct licensing or other re-use rights position that it has already arrived at.

How can I ask an agency to release material for re-use in accordance with NZGOAL?

You can approach the agency directly or seek assistance from the Department of Internal Affairs via our contact form. If you are seeking the release for re-use of a dataset, you can also now make a dataset release request on data.govt.nz.

Supply Reference Group Terms of Reference

Ros Coote — Sun, 17 Jul 2011 10:42:33 +0000

Terms of Reference

July 2011

1. Remit, purposes, objectives and roles

1.1 Remit

The Supply Reference Group’s remit is to consider and advise on supply management issues as it relates to Directions and Priorities for Government ICT and the Common ICT Capability Roadmap.

1.2 Purposes

The Supply Reference Group has been established for the main purposes of:

(i) Ensuring that there is a sustainable, competitive ICT market that will meet government’s requirements in the most cost effective way;

(ii) Ensuring that government’s investment in the existing suppply base is protected and delivering ongoing value for money;

(iii) Ensuring Common ICT Capability initiatives align to an agreed Government ICT Supply Strategy, Principles and Policies, and

(iv) Providing an integration point between the Procurement Reform Programme and the Government ICT reform programme.

1.3 Objectives

In fullfilling the purposes, the Supply Reference Groupshall act with a view to furthering the following objectives:

(a) decreasing total cost of ownership to government;

(b) increasing value for money;

(d) reducing duplication of processes and systems across government.

1.4 Roles

The roles to be undertaken by the Supply Reference Group include:

(i) Understanding the unique market economics in terms of the investment in Government ICT in New Zealand and formulating a ‘guided market’ model that optmises the public and private investment in ICT environments, capabilities and solutions, including:

(A) Reviewing benefit realisation plans and reports from common capability sourcing initiatives.

(B) Monitoring the governance of major government ICT suppliers, endorsing supplier development plans and advising agencies on the management of these suppliers.

(ii) Ensuring a common set of proven commercial practices for the procurement of ICT products and services (over their useful life) are understood and in use, including:

(A) policies, standards, processes and frameworks

(B) Recommending candidate categories for AoG contracts under the Procurement Reform Programme.

(iii) Approving a common current ICT architecture, including policies, standards, processes, frameworks and commercial models.

(iv) Approving the Government ICT Market Engagement Framework.

(v) Approving the Government ICT Supply Strategy.

2. Membership

2.1 Number of members

(i) Maximum of eight members

2.2 Ex-Officio members

(i) General Manager, Government ICT Supply and Procurement, Department of Internal Affairs (or equivalent role)

(ii) Chief Architect, Government Technology Services, Department of Internal Affairs (or equivalent role)

(iii) Manager, All-of-Government Contracts, Ministry of Economic Development (or equivalent role)

2.3 Appointment Process

(i) Candidate process: Lead agency define candidate criteria > EOI > Shortlist > ICT Council or Governance Group Chair appoints members

(ii) Chair process: Lead agency defines role > ICT Council appoints

(iii) The Chair role may be shared between co-chairs.

2.4 Term

(a) Members shall be appointed for 12 months and can be re-appointed for further terms of up to 12 months each.

(b) Any member that wishes to be reappointed for a further term shall notify the chairperson at least 8 weeks prior to cessation of his or her current term.

2.5 Resignation

Any member of the Supply Reference Group may tender his or her resignation at any time by way of letter addressed to the chairperson or, should the chairperson tender his or her resignation, to the Deputy Chair.

3. Duties

(a) Through their letters of appointment, members of the Steering Group will be advised of the fact and term of their appointment and will be given a copy of these Terms of Reference.

(b) Members of the ICTSMG are expected to act in good faith, with reasonable care, and with honesty and integrity when exercising their powers or performing their roles set out in these Terms of Reference.

4. Governance Principles

To inform the work, two sets of principles have been developed: engagement principles, and delivery principles:

4.1 Engagement Principles

The work of the ICT Council and its committees is critical to the effective management of ICT within agencies and the delivery of value. The implementation of ICT Directions and Priorities will also be of significant interest to technology suppliers, the media and other stakeholders, including industry and standardisation bodies.

Therefore, effective engagement, including communication and consultation is essential. The following are a set of principles to be followed:

In general engagement with agencies and the supplier market needs to follow Open Government principles and when not restricted by Commercial Confidentiality, Roadmaps, Plans and Specifications should be made publicly available.
The ICT Council is to ensure that there is sufficient engagement of CIOs directly in the various working groups established to execute ICT Directions and Priorities to ensure that requirements of Sectors and agency types are covered.
DIA is to ensure that all agencies within the State Sector are appropriately consulted on each revision of the Common Capability Roadmap and are able to input to the overall direction.
Common Capability Planning Groups are to ensure that they engage appropriately with the users of services on the Common Capability Roadmap and there are appropriate mechanisms for ensuring that requirements for services are well understood and defined.
All groups are to ensure that the supplier market is appropriately engaged to ensure that the deliverables of the Common Capability Roadmap are fit for purpose and able to be delivered, given global technology and operational developments and market capabilities.
Decisions made by any group need to be transparent and clear, with active communication of decisions taking place as soon as practicable after the relevant meetings to relevant stakeholders.

4.2 Delivery Principles

Lead agency – one agency is assigned or directed to have responsibility for the development and operation of a Common ICT Capability or initiative for the benefit of user Agencies.
Clear target state – there is a clearly articulated and visible target state to guide choices.
Results driven – contribute to the performance of the system as a whole ensuring that delivery happens as agreed and that appropriate accountability is assigned through measurement and success.
Business rationale – before embarking on investment there is clear documented understanding of how value will be generated for government and citizens.
Aligned business cases – there is an explicit benefit realisation strategy in the business case developed by the Lead Agency with linkages to benefits realised in User Agencies.
Formal arrangements – all material matters are formalised, agreed, defined documented and accessible to all interdependent initiatives.
User representation – the users of Common ICT Capability are represented in the delivery and operational governance processes to ensure that delivery performance and new requirements are clear to the Lead Agency.
Single point of decision – there is one point of decision for each Common ICT Capability Programme, which is normally an agency Chief Executive operating through the Sponsor. From this, all decision rights and accountabilities are explicitly allocated through the programme structure.
Resolution of conflict – there are explicit dispute resolution processes agreed between interdependent programmes so that any disputes are resolved expediently and do not impact on the outcomes.
Quality advice – people selected to govern at various points of the governance structure are able to provide high quality, fit for purpose advice to the person who represents the single point of decision.
Incentives – the allocation of sharing of risks and rewards between agencies is agreed in advance to encourage cooperative behaviour.

5. Disclosure of interests

5.1 Disclosure

Any Supply Reference Group member who has an interest in a transaction or matter must, as soon as practicable after the relevant facts have come to the member’s attention, disclose the nature of the interest to the other members of the Group, Chair or Sponsor.

5.2 Implications

A member who makes a disclosure under this clause must not, after that disclosure:

(a) take part in any deliberation, discussion or decision relating to the transaction or matter; or

(b) be included in the quorum required for any such deliberation or decision, unless and to the extent that the chairperson or majority of the members consider that:

there is no real risk of conflict of interest in the relevant member remaining involved; or
any conflict can be appropriately managed (for example, by allowing the relevant member to take part in deliberations but not allowing the member to vote on any decision).

5.3 Recording of interests

The following matters shall be recorded in the minutes and be entered in a separate Conflicts of Interest register:

(a) any disclosure of interests; and

(b) the manner in which any disclosed interest is handled.

6. Meetings

6.1 Frequency

The Supply Reference Group will meet:

(a) monthly; and

(b) where the Supply Reference Group's advice, recommendation on or endorsement of a matter is required in advance of the scheduled monthly meeting, upon reasonable request by:

(i) Chair ICT Council

(ii) a chairperson of any related governance Group;

(iii) the Sponsor

6.2 Meeting materials

(i) Papers that are submitted for approval or ratification by the Supply Reference Group must be in an appropriate document format and must include clear descriptions of the subject matter, options analysis and accurately described points for agreement and decision.(ii) Papers for consideration by the Supply Reference Group will be distributed five days prior to a meeting. Members are expected to have read all material supplied to them prior to any meeting.

(iii) a proposed agenda, with meeting objectives and a request for any additional items for the agenda.

6.3 Member attendance

Attendance by members at:

(a) monthly meetings is expected to be in person; and

(b) other meetings may be in person or by way of conference call, as notified to members by or on behalf of the chairperson.

6.4 Lead Agency attendance

(a) Each Lead Agency’s Business Sponsor or his or her nominee shall attend all Supply Reference Group meetings.

6.5 Invitees

The chairperson of the Supply Reference Group acting either alone or on the advice of other members or the Sponsor, may invite additional parties to attend any meeting of the Supply Reference Group including:

a) representatives of the Participating Agencies;

(b) a professional representative (such as a lawyer or auditor); and/or

provided that such parties will not have the right to vote on any matter.

6.6 Quorum

At any meeting a quorum shall consist of four members. A quorum must include either the chairperson or his or her nominated delegate (who must be a member).

6.7 Secretariat

Secretariat functions will be provided by DIA.

A Shared Workspace will be set up for the Supply Reference Group.

6.8 Working Culture/Style/Policy Considerations

The Supply Reference Group will aim to achieve consensus and collegial environment, recognising that the decision making authority remains with the lead agencies (Sponsor) for activities within the remit of the Supply Reference Group .

Where consensus cannot be reached:

(a) Where consensus cannot be reached:

(i) dissenting views are to be minuted;

(ii) a majority vote will apply; and

(iii) where required, the chairperson will have the casting vote.

(b) When making decisions on the provision of advice, recommendations or endorsements, the Supply Reference Group should take into account, to the extent practicable, any actual or potential co-dependence between the subject matter of different Common Services or other programmes or projects under the Directions and Priorities for Government ICT and specifically the Common ICT Capability Roadmap.

6.9 Etiquette

Standard meeting etiquette applies to all ICTSMG meetings, including:

(a) switching off mobile phones;

(b) punctual attendance;(c) all apologies to be submitted to the chairperson in advance;

(d) actions assigned to be completed by the due date; and

(e) to the extent practicable, reading papers provided in advance of the meeting before the meeting.

7. Documentation of Steering Group work

7.1 Documentation

The Supply Reference Group will document its work, recording the proceedings of all meetings in writing. Such records will be available to all Supply Reference Group members and, will comprise agenda, papers and minutes of meetings that will include statements regarding any conflicts of interest, any decisions taken and advice, recommendations or endorsements made.

7.2 Separate registers

Separate registers will be maintained covering conflicts of interest, risks and issues, schedule of decisions taken and attendance. Reference to these will be included as appropriate in the documentation for each Group meeting.

7.3 Shared workspace

The documentation referred to above will be maintained and posted to a Supply Reference Group online shared workspace administered by DIA.

8. Benefits realisation

The Supply Reference Group will produce succinct reports which enable it to monitor the performance of the capability, programmes and projects falling within its remit. Such reports will enable the Group to:

(a) understand the uptake and growth of Common ICT Capabilities and, where relevant, other programmes and projects

(b) contribute to the alignment against the Common ICT Capability Roadmap and the outcomes sought by the Directions and Priorities for Government ICT

9. Fees and expenses

For the avoidance of doubt:

(a) fees are not paid to public servant members who are already salaried;

(b) fees may be paid to independent industry advisers; and

END

Security and privacy

Clifton Chan — Fri, 15 Jul 2011 00:38:39 +0000

This section links you to the security and privacy standards that all government agencies must apply.

The Government Communications Security Bureau has released standards for Information (and Communication Technology) security in the form of the New Zealand Information Security Manual (NZSIM). The Bureau is also maintain a list of Common Criteria certified products.

The Department of Prime Minister and Cabinet has released general guidance on security in government in the form of the Security in the Government Sector (SIGS) document; NB: the online version is only available on the Public Sector Intranet (PSI).

The Office of the Privacy Commissioner has guidlelines on how to comply with the Privacy Act.

Financial management

Clifton Chan — Fri, 15 Jul 2011 00:37:09 +0000

The Public Finance Act imposes a number of requirments on State sector Agencies.

The Treasury provides guidance on meeting these requirements, financial planning, financial management and performance management.

Records management

Clifton Chan — Fri, 15 Jul 2011 00:35:38 +0000

The Public Records Act 2005 has a number of purposes, one of which is to:

Enable the Government to be held accountable by -

(i) ensuring the full and accurate records of the affairs of central and local government are created and maintained; and

(ii) providing for the preservation of, and public access to, records of long term value

-- S3(c) of the Act

The Act gives a wide interpretation to central government, and includes:

Public Service Departments
Non-Public Service Departments
Crown Entities; and
State Owned Enterprises

The Act provides for local government to be interpreted to include:

City Council;
District Councils; and
Regional Councils.

Archives New Zealand has advice and guidance for agencies on how to meet their records management obligations on their web site.

Foundations

AnneMarie Curtis — Thu, 14 Jul 2011 05:48:56 +0000

The "Foundations" workstream covers common capabilities in the areas of security, infrastructure and software licensing.

All-of-government contracts show way for savings in Government ICT

Ros Coote — Thu, 14 Jul 2011 05:21:35 +0000

Two all-of-government contracts that are saving participating agencies tens of millions of dollars illustrate the win-win nature of common capability contracts, the Ministry of Economic Development (MED) says.

John Ivil, the MED’s Manager - All-of-Government Contracts, says the contracts are for desktop and laptop computers and single and multi functional print devices, and combined will save agencies in the vicinity of $60 million over five years.

The two contracts – both set up last year – have been a huge success. So far, 139 agencies have signed up to the desktop and laptop computers contract, while 97 agencies are party to the single and multi functional print devices contract. Mr Ivil says these numbers are set to increase even further as agencies’ existing contracts expire. “The value proposition is such that we expect more agencies to come on board over time,” Mr Ivil says.

Arian de Wit, General Manager IT at NIWA, says his agency signed up to the desktop and laptop computers all-of-government contract and the benefits have been immediate. “The savings we made have allowed us to invest in other productivity-enhancing and cost-saving initiatives like high-quality videoconferencing which in turn delivers great savings on time and travel costs. We were getting a good deal from our supplier before signing up but the savings were still substantial.”

Not only agencies, but their suppliers also benefit from this aggregation of spend across government, John Ivil says. “When you have a single contract for multiple participants, it removes costs for suppliers also,” Mr Ivil says. The net result for agencies is an increase in service levels at reduced cost, with flexible service provision that meets their needs.

“These all-of-government contracts are market changing,” says Mr Ivil. “Overall market pricing has definitely come down. This is a great thing for the taxpayer – bureaucracy is reduced, and every time we save a dollar it can be reallocated by the agency towards its core business.”

ICT is just one part of the government’s drive for all-of-government procurement which is stretching across all business areas. Other areas include external legal services, utilities and travel.

For more information see: Government ICT Supply Management Office

New Zealand Government Open Access and Licensing (NZGOAL) Framework

Clifton Chan — Tue, 12 Jul 2011 02:49:51 +0000

The New Zealand Government Open Access and Licensing framework (NZGOAL), approved by Cabinet on 5 July 2010, is government guidance for agencies to follow when releasing copyright works and non-copyright material for re-use by others.

NZGOAL standardises the licensing of government copyright works for re-use with Creative Commons licences. NZGOAL recommends the use of ‘no-known rights’ statements for non-copyright material. It is widely recognised that re-use of this material by individuals and organisations may have significant creative and economic benefit for New Zealand.

more ...

Single and multi-function print devices

Stefan Wolf — Mon, 11 Jul 2011 23:22:07 +0000

The All-of-Government contract for single and multi-function print devices is managed by the Centre of Expertise (CoE) at the Department of Internal Affairs (DIA).

This contract offers reduced costs through economies of scale and centralised contract management, giving flexible service solution to meet agencies' needs.

For more information, please visit http://www.business.govt.nz/procurement/all-of-government-contracts/current-all-of-government-contracts/print-devices. Alternatively, please email coe@dia.govt.nz or email Prashant Belwalkar Market Engagment Manager, GISMO.

Desktop and laptop computers

Stefan Wolf — Mon, 11 Jul 2011 23:18:50 +0000

The All-of-Government contract for desktop & laptop computers is managed by the Centre of Expertise (CoE) at the Department of Internal Affairs (DIA).

This provides reduced costs through economies of scale and centralised contract management, and also provides flexible service solutions to meet agencies' needs.

For more information please visit http://www.business.govt.nz/procurement/all-of-government-contracts/current-all-of-government-contracts/computers. Alternatively, you can email coe@dia.govt.nz at Internal Affairs or email Prashant Belwalkar Market Engagment Manager, GISMO.

Business processes and integration

Stefan Wolf — Mon, 11 Jul 2011 23:05:41 +0000

We offer a number of services for the management of core business facilitators, including utilities such as authentication and integration services.

End user devices

Stefan Wolf — Mon, 11 Jul 2011 22:47:07 +0000

Services providing devices - hardware and applications - that agencies and clients use to access common services.

Channels and touchpoints

Stefan Wolf — Mon, 11 Jul 2011 22:43:09 +0000

We offer a number of services that relate to entry points and channels through which clients' devices access an agency's services.

Communications

Stefan Wolf — Mon, 11 Jul 2011 22:30:00 +0000

We have a number of services including internet and private government networks, voice, video and multi-channel communications technologies.

Case studies

Stefan Wolf — Mon, 11 Jul 2011 22:19:26 +0000

The case studies in this section outline some of the tangible benefits that can be achieved through using common ICT capability services.

Government ICT Supply Management Office - GISMO

Sophary Dim — Fri, 08 Jul 2011 00:26:20 +0000

GISMO, in partnership with the Ministry of Economic Development Government Procurement Reform Programme is responsible for ICT sourcing strategies to support the Directions and Priorities for Government ICT.

GISMO has full life cycle responsibility for both the Department of Internal Affairs Government Technology Services and cross-government ICT supply initiatives including:
- Supply Strategy development
- Supply Market development
- Strategic sourcing
- Contract management
GISMO establishes and manages ICT related contracts and supplier relationships on behalf of Government agencies
GISMO engages with the supply market to ensure it is ready, willing and able to meet governments needs
GISMO focuses on reducing the cost of Government ICT and increasing innovation.

For more information, please email Prashant Belwalkar Market Engagment Manager, GISMO.

A case study about of All of Government (AoG) contracts is here.

SEEMail

Sophary Dim — Fri, 08 Jul 2011 00:08:37 +0000

SEEMail (Secure Electronic Environment Mail) facilitates the secure exchange of email and attachments using the internet.

SEEMail provides encryption to protect emails as they are transmitted between member gateways across the Internet. The security services supported include confidentiality, integrity and authentication of the SEEMail gateways. This makes it difficult to:

Read the message content (body text) of an email sent between SEEMail gateways (confidentiality)
Alter the message content (body text) of an email between SEEMail gateways without detection (integrity)
Pretend to be a SEEMail gateway when sending an email (authentication of sending SEEMail member)

For more information, please email seemailoperations@dia.govt.nz

igovt logon service

Sophary Dim — Thu, 07 Jul 2011 22:13:57 +0000

The igovt logon service allows people to access a number of different online government services with just one username and password.

It is an all-of-government shared service and provides a secure, privacy-protective logon for government online services that reduces duplication of investment. The igovt services are a key to meeting the government’s objective of better, smarter services for less.

More information about the igovt logon service and the associated igovt identity verification service is available at www.i.govt.nz and specific information for agencies interested in integrating is available on the Department of Internal Affairs website.

For more information, please contact Helen Coffey, Department of Internal Affairs, phone 04 382 3717, email helen.coffey@dia.govt.nz

Release your agency's data for Mix and Mash NZ 2011

admin-gcio — Thu, 07 Jul 2011 03:25:08 +0000

The National Library's DigitalNZ team, along with data.govt.nz, will be running the Mix and Mash NZ competition again this year in August. The competition aligns with Direction 2 of the Directions and Priorities for government ICT, as it aims to demonstrate to government agencies the value of releasing open government held data for reuse.

Competition entrants will use available government held data and combine it with other data and/or present it in an interesting/engaging way, usually via a web or mobile application.

Last year's inaugural Mix and Mash NZ competition attracted a high level of interest within the New Zealand software developer community and had over 40 application entries. Daniel Pietzsch won the ‘Supreme Mashup’ award for his NZ Walks Information entry. It provides a unique view of DOC's geospatial tracks and huts data.

DOC benefited from their involvement in the Mix and Mash 2010 competition by gaining:

• greater public awareness of recreation opportunities;

• improved awareness within the Department of the Open Government Data initiative, the need for data sharing and the opportunities that this presents; and

• opportunities to improve internal data management processes and systems.Your agency can be involved in Mix and Mash 2011 by:

• considering what data your agency could release in time for the competition start date (1 August 2011).

• considering what particular problems/challenges you could identify as suggestions for entrants, where they could help with potential solutions or provide another viewpoint on your data.

The Mix and Mash organising team can provide advice on:

• appropriate datasets, formats and any required conversion;

• the data release process, including application of the NZGOAL framework

• forming problem/challenge statements;

• listing your data on data.govt.nz.

Please contact Nadia Webster @dia.govt.nz to discuss this opportunity further.

Popularity of cross-government secure network service exceeds expectations

Peter Mackenzie — Wed, 06 Jul 2011 02:08:04 +0000

one.govt (Open Network Environment) is a syndicated procurement contract that offers a secure IT network used by government agencies to collaborate and share information.

It is a comprehensive suite of WAN and Internet services available to government agencies.

When the one.govt service went live in July 2009, projections were for approximately 280 connections in its first two years. Twenty-four months later, 25 agencies use the wide area networking, internet and inter agency connectivity service for a total of more than 600 connections. This exceeds initial expectations by almost 120%.

Today, one.govt is a leading government common ICT capability, not just in terms of agency adoption but also in terms of value. Due to the vastly higher-than-anticipated uptake, agencies are enjoying both the commercial and collaborative benefits the contract and the services offer sooner than was expected.

The syndicated agreement means that agencies don’t have to enter into procurement cycles, saving time, resources and money as contract negotiations and management are centralised. This frees agencies up to focus on their individual needs, allowing them to pick exactly what product they want, when they want it. Products can even be evolved to meet an agency’s needs.

For the Ministry of Education, using the service has enabled them to focus resources in other areas. “By using the one.govt service, we no longer have the daily task of updating signatures,” says the Ministry’s CIO, Leanne Gibson. “By taking away the responsibility for administering Email security we have been able to focus our efforts on internal users.”

Customer focused service management, back-up and regular, innovative product development keeps the service growing – with new offerings such as a voice gateway, an all-of-government video conferencing bridge and several security services in the pipeline.

More information

Cross-Government Software Agreements

Peter Mackenzie — Tue, 05 Jul 2011 23:52:30 +0000

Cross-Government Software Agreements (also known as the Common Software Licensing initiative) will establish a range of capabilities for enabling government agencies to lower software licensing costs and foster innovation in the commercial market.

These agreements will result in lower software costs through demand aggregation and economies of scale, more efficient use of software assets, and lower cost to acquire and deploy software assets.

Current projects include managing global suppliers and negotiating Multi-Agency Licensing Agreements for selected categories of software, and developing a Software Asset Management system to enable government to efficiently manage a common pool of licenses across agencies.

For further information, please email Prashant Belwalkar Market Engagement Manager, GISMO